Evija Graumane from one of the largest rental companies in Latvia - Best Events, tells about how to rent decorations for a wedding and how to transform the place of celebration with rental items.

Wedding accessories rental - when you need it

The rental of wedding accessories includes not only decorative elements, but also the rental of furniture, inventory, textiles and other items , so it is likely that some type of rental service will be used at every wedding. There are guesthouses and party venues that offer full service and provide tables, chairs, tablecloths, napkins, dishes and small decorations such as candle holders and vases. In this case, of course, you can do without rental services. However, Evija Graumane adds that, using the existing inventory, the wedding will not differ much from most other weddings held in these premises.

You will probably want elegant wedding accessories to decorate your wedding. Renting wedding accessories is not only intended to provide everything practically necessary - it is also an opportunity to give the place of celebration a special arrangement and visual design that will make your wedding unique.

Every couple wants their wedding decorations to be original and exactly as they imagined. There are couples who, in order to realize their vision, are ready to invest large sums and buy most of the decorations themselves. Evija Graumane explains that it will of course be very expensive, and it is always a question whether the decorations will ever be used again, as trends change rapidly. Even if you think that you will use the beautiful candlesticks that you bought, it may happen that what is relevant one year is not the next. After all, storing purchased goods becomes a burden. Best Events holiday decoration rental has various stylistics and decors according to current trends from which to choose the ones that will perfectly complement your wedding.

According to Evija Graumane, couples most often choose to rent textiles from the Best Events offer - tablecloths and napkins, as well as decorative plates, cutlery and glasses. Wedding furniture rental is requested - tables and chairs. Wedding ceremony decorations and other necessary items such as arches and podiums are also available for hire. Couples also often rent wedding light decorations, because currently it is relevant to create different moods at weddings with lighting. And, of course, the rental of wedding decorations is always relevant.

Wedding decoration rental - the possibility to include current trends in the wedding design

Best Events offers a carefully thought-out range of rental items that is regularly updated. As Evija Graumane reveals, Best Events is not focused on very large events, but on the diversity of choices. The Best Events field is events for up to 200 people, weddings are most often included in this scope.

Evija says that the task of Best Events is to satisfy the client's wishes regarding the shades of tablecloths and napkins. Currently, tablecloths are offered in more than 50 different shades. The range of napkins exceeds sixty different shades. Variety is especially helpful when creating themed wedding decorations that feature specific shades and combinations. Similarly, tablecloths and napkins in special shades can be combined with matching candles and get a very current wedding design.

The rental of decorations for weddings offered by Best Events corresponds to the most current trends. Current events are most clearly manifested in the colors chosen for the wedding. The Best Events team actively prepares for each wedding season and researches what color shades will be relevant in the interior, as this, in turn, is related to the latest color trends in weddings and celebrations. Evija Graumane says that if you just look at the new offer of H&M Home, you can quickly understand the main trends.

If one of the current color tones is missing from the Best Events warehouse, it is quickly replenished. Observing this year's reservations, Evija Graumane concludes that the white, milky white, cream-colored, light shade of cappuccino has not disappeared anywhere. Brick, black and sage tones are always relevant.

Original wedding decorations and their combinations

Various objects, furniture and textiles offered by wedding decoration rental are elements that can transform the celebration space and create the desired mood. The decorations of the wedding hall are the ones that will create the first impression and the atmosphere, while the decorations of the wedding table will be the elegant final touches.

The main task of the Best Events team is to help every couple choose the most suitable inventory and decorative elements for their wedding, as well as to coordinate the rental items with each other. Therefore, in the spacious premises of Best Events, the customer can familiarize himself with the entire range of shades. This is a very big advantage, because it is possible to place tablecloths on round or rectangular tables, experiment with different shades of napkins, choose decorative plates (12 different ones on offer), accessories and glasses. And, of course, to combine with the available 15 chairs of different types and styles, if necessary.

Evija Graumane says that often a bride comes with one idea, but when she sees the whole picture, she chooses something completely different. It is very interesting for her to watch this process. Also, the Best Events team is happy to help with tips accumulated over the past eight years.

Decoration rental for weddings - cooperation with florists and decorators

For the most part, renting wedding decorations is not a matter that the couple has to solve on their own. Evija Graumane says that over the years, Best Events has developed quite a large group of clients: decorators, florists and wedding organizers. As she says, "word of mouth" advertising tactics work very well in the wedding industry. Best Events recommends wedding organizers to decorators, decorators to florists . But the basis for everything is a quality product and service. As soon as you start to cheat, business partners and customers look for alternatives, but getting the customer back is already very difficult. Therefore, Best Events approaches both long-term partners and new clients and couples with care and interest.

It is understandable that one wedding decoration rental cannot offer everything that the client needs, so Best Events has established excellent cooperation with representatives of the industry. Yes, one of the colors or decorations desired by the client is not available, the Best Events team is looking for it with cooperation partners. Competitors are considered friends and rental companies try to complement each other in order to offer the best to the customer.

Evija Graumane says that there are many fantastic and good decorators in Latvia, who, taking into account the limited budget funds, are able to compete with world-class decorators. Couples are very lucky because the offer is very high value. Of course, Best Events offers special agency prices to regular customers. Likewise, master classes for young florists, wedding organizers are regularly held in the spacious premises of Best Events. Eviart Gallery has also found a home nearby, with which there is a great interaction. Best Events is not just a wedding decoration rental, it is a place to experiment and express yourself creatively.

Renting furniture, textiles and decorations for weddings: practical issues

As for how far in advance you should book rental items, Evija Graumane says that if the wedding is planned for summer, it would be great to book everything until May. There have been exceptional cases when Best Events has successfully helped a couple just a week before their important event. But you can't rely on it.

On the other hand, the transportation of rental items is a question whose solution is influenced by both the distance and the size of the items. Best Events offers delivery or, taking into account the client's budget, advises how to do it in each specific case. It is clear that delivering 20 chairs and two tablecloths to Latgali will not be cheap. In this case, you have to think about where to stay for the driver, but these are additional working hours and costs. Therefore, often for smaller volumes, Best Events recommends using high-quality and sealed trailers that do not contain road dust.

Certain rules apply to rental goods. For example, before renting chairs, the location of the ceremony where the chairs will be used - indoors or outdoors - is always clarified. Best Events offers chairs that can be used outside without any problems, but there are a large number of chairs that are only allowed to be used outside if the weather forecast does not allow for the possibility of precipitation.

Best Events always asks you to be gentle with tablecloths. Candles, which are so beloved by Latvians, cause special damage to them. Moreover, they are particularly relevant at the moment. However, Evija Graumane emphasizes that there are no candles that do not burn if there is an air conditioner above the tables or there is a strong draft in the room. Therefore, she strongly supports the new trend – loose candles and candlesticks with glass domes. Such domes are also offered by Best Events.

Evija Graumane explains why the uncontrolled use of candles causes damage to tablecloths and also to nature - tablecloths that have suffered from candles are treated with strong chemicals that are not friendly to nature before washing. Sometimes tablecloths with candle stains have to be washed up to five times, wasting electricity and water. This means that resources are wasted.

Best Events recommendations for couples

• In order not to waste time and money unnecessarily, it would definitely be important to think about the logistics of providing the event before placing an order. Let it not be that the 10 vases you dreamed about have to be chased to a completely different city or the outskirts of Riga. It is important to organize the rental cases as close as possible to each other, because the city's congestion makes its adjustments.
• Evija Graumane definitely advises couples not to undertake the design of the premises themselves. The Best Events team have done it and know how much energy it can take. The bride and groom should enjoy this time, and not hang strings of lights and decorate the tables until the darkness of the night. Entrust this work to decorators and florists with at least three years of market experience.
• New decorators often do not anticipate all cost items, you can also expect surprises. Today, however, every decorator's portfolio has an Instagram profile and there are opportunities to collect feedback from couples who have used the services of a particular decorator. Best Events also offers decorator services.

In conclusion, Evija Graumane would like to say that the market of rental services has become diverse and magnificent in its possibilities, and continues to enrich the range of offers. In principle, any customer's wish can be realized within the limits of reason. And that is a very good feeling. May this journey to your dream wedding be beautiful. And you know - Best Events will always support you!

Author of the article: Renate Berga

Furniture, textile and decoration rental for weddings: Evija Graumane / Best Events

Photo: Mārtiņš Plūme, Diāna Petesenkova, Aigars Uplejs